Guides
The Complete Airbnb Inventory Checklist for 2026
Everything your property needs stocked before every guest arrival — from essentials to the little touches that earn five-star reviews.
January 15, 2026
30-day free trial — no card required
Smart Inventory for Short-Term Rentals
Track every towel, toiletry, and cleaning supply across all your properties. Set par levels, sync your booking calendar, and get automated alerts before check-in — so you never scramble for essentials again.
Built for hosts managing 1 to 100+ properties
From single Airbnb listings to multi-property portfolios
Trusted by rental professionals across the UK
Syncs with your existing calendar — Import bookings from Airbnb, Booking.com, VRBO, or any iCal-compatible platform
Features
Everything you need to manage rental inventory
Purpose-built for Airbnb hosts, property managers, and short-term rental operators who need full visibility over their supplies.
Real-time Stock Tracking
Monitor every item across all your properties from a single dashboard. HostStock tracks stock levels in real time with configurable par levels, reorder points, and critical thresholds so you always know exactly what you have and where it is.
Items are organised into seven built-in categories — Toiletries, Linens, Cleaning Supplies, Kitchen Items, Amenities, Maintenance, and Other — making it easy to manage hundreds of items without losing track. Every stock change is recorded with a full transaction history (stock-in, stock-out, adjustments, and deliveries) so you have a complete audit trail at all times.
Set seasonal consumption multipliers to account for high and low seasons automatically, and let the system adjust your reorder alerts based on actual usage patterns rather than static guesses.
- Live inventory counts across all properties
- Configurable par levels and reorder points
- Seasonal consumption multipliers
- Transaction history with full audit trail
- 7 built-in item categories
Smart Reorder Alerts
Never scramble for supplies before a guest check-in again. HostStock sends automated alerts across multiple channels — email, Telegram, browser push notifications, and your dashboard — whenever stock drops below your configured thresholds.
The system distinguishes between low-warning and critical alert levels, so you can prioritise your response. Pre-stay shortage warnings automatically check your upcoming bookings and alert you if any property will be under-stocked before the next guest arrives.
Budget alerts notify you at 75%, 90%, and when your monthly spending exceeds your per-property budget, helping you keep costs under control. Generate reorder lists with a single click and send them directly to your suppliers.
- Email, Telegram & browser push alerts
- Pre-check-in shortage warnings
- Budget threshold alerts (75%, 90%, exceeded)
- Configurable alert levels per item
- Automated daily digest summaries
Cleaning Checklists & Turnover Tracking
Create reusable cleaning templates for each property with tasks grouped by room. Your cleaning team opens their assignment on their phone, follows the checklist, and ticks off tasks as they go. Stock usage is tracked automatically — when a cleaner marks “Replace bath towels” as done, the system deducts the quantity from your inventory without any extra steps.
Each task can be linked to an inventory item with a default quantity. The cleaner can adjust the amount if needed — used 3 toilet rolls instead of 2? Just change the number and tap the checkbox. If they brought supplies to the property, they can add stock directly from the checklist too. Upload a photo as proof of completion for any task that needs it.
GPS-verified clock-in and clock-out confirms your team was actually on-site. You see a live progress bar for each active session, track completion rates, and get a complete history of every turnover — who cleaned what, when, and how much stock they used.
- Reusable templates with tasks grouped by room
- Automatic stock deduction on task completion
- Photo evidence capture per task
- GPS-verified clock-in and clock-out
- Live progress tracking and session history
Supplier Portal
Give your suppliers a dedicated portal to confirm deliveries — no account creation required. HostStock generates a unique, token-based link for each supplier that grants them access to submit delivery confirmations, upload photos of delivered goods, and communicate directly with your team.
Link suppliers to multiple properties and track every submission with timestamps and delivery documentation. The portal is designed to be simple enough that any supplier can use it immediately — open the link, confirm what was delivered, snap a photo, and submit.
All supplier activity is logged in your dashboard with a complete submission history, so you can verify deliveries and resolve any discrepancies quickly and with evidence.
- Dedicated supplier portal (no account needed)
- Delivery photo documentation
- Multi-property supplier assignments
- Submission tracking and history
- Direct communication channel
AI-Powered Reports
Get weekly AI-generated reports that analyse your inventory consumption patterns, identify risks, and provide actionable recommendations. Powered by Claude, these reports go beyond simple charts — they tell you what is happening, why it matters, and what you should do about it.
Each report covers consumption trends across your properties, highlights items at risk of running out, spots seasonal patterns you might have missed, and suggests optimal reorder quantities based on your actual usage data.
AI Reports is an optional add-on available at £4.99 per property per month, so you only pay for it if you find it valuable. No commitment — enable or disable it anytime from your settings.
- Weekly AI-generated inventory reports
- Consumption pattern analysis
- Risk identification and recommendations
- Seasonal trend insights
- Optional add-on (£4.99/property/mo)
Multi-property Management
Manage inventory across your entire portfolio from one dashboard. Each property has its own settings, timezone, budget, rooms, and inventory — but you get a single overview of everything. HostStock supports three rental modes: Whole Property, Per Room, and Mixed, so it adapts to however you operate.
Set per-property monthly budgets and track spending in real time. The system alerts you when budgets reach 75%, 90%, or are exceeded — per property, not just portfolio wide. Export detailed reports to Excel for owner reporting or accounting.
Import bookings from Airbnb, Booking.com, VRBO, or any platform that supports iCal feeds. HostStock automatically syncs your booking calendar so it knows when guests are arriving and can forecast inventory needs accordingly.
- Unlimited properties with individual settings
- Room and space tracking per property
- Per-property budgets with monthly tracking
- iCal booking sync (Airbnb, Booking.com, VRBO)
- Three rental modes (Whole, Per Room, Mixed)
And More
Built for the way you actually work
Every feature built to save you time, reduce costs, and keep your properties guest-ready.
QR Code Scanning
Generate QR codes for properties, rooms, or individual items. Your team scans codes with any phone browser to quickly log usage or receive deliveries.
GPS Clock-in & Clock-out
Verify your cleaning team is on-site with GPS-verified clock-in and clock-out. Track session duration and completion rates.
Team Management
Invite team members with four access levels: Admin, Owner, Manager, and Cleaner. Control which properties each person can see and manage.
Booking Calendar Sync
Import bookings from Airbnb, Booking.com, and VRBO via iCal feeds. Automatically forecast inventory needs based on upcoming check-ins.
Budget Tracking
Set monthly budgets per property and track spending in real time. Get automated alerts when you hit 75%, 90%, or exceed your budget.
Excel & Data Exports
Export your inventory, transactions, stock reports, and reorder lists to Excel. Download everything you need for accounting or owner reports.
Delivery Photo Documentation
Capture and store photos of supplier deliveries as proof of receipt. Photos are stored securely with configurable retention policies.
Share Links
Generate token-based links to share inventory views with cleaners, owners, or suppliers without requiring them to create an account.
Audit Logging
Every change is tracked with full audit history. See who modified stock levels, changed settings, or updated properties — and when.
GDPR Compliance
Full data export and account deletion built in. Configurable photo retention periods ensure you stay compliant with data protection regulations.
Browser Push Notifications
Get real-time alerts directly in your browser, even when the dashboard is not open. Works on desktop and mobile browsers.
Inventory Templates
Create reusable inventory templates for different property types. Apply a template when onboarding a new property to save hours of setup.
Built For You
Whatever your role, HostStock fits your workflow
Whether you manage three listings or thirty, HostStock adapts to how you work.
The Superhost
You manage 3-5 Airbnb properties and pride yourself on five-star reviews. HostStock tracks every item your guests need — from bathroom essentials to kitchen supplies. Sync your Airbnb calendar so the system knows when guests are arriving and alerts you if any property is running low. Set par levels once and let automated alerts handle the rest, so you never have a guest walk into an under-stocked property again.
The Property Manager
You manage 10-50 properties for multiple owners and need visibility across your entire portfolio. HostStock gives you a single dashboard with per-property budgets, spending reports, and Excel exports your owners actually want to see. Assign team roles so cleaners see only their properties, managers handle reorders, and you keep full oversight with complete audit logs.
The Cleaning Team Lead
Your team handles turnovers across multiple properties every day. With HostStock, each property has a cleaning checklist your team follows on their phone. They clock in with GPS verification, scan QR codes to log items used, and upload photos as proof of completion. You see real-time progress without a single phone call.
How It Works
Get started in minutes
Three simple steps to take control of your rental inventory.
1
Add Your Properties
Add your properties and import bookings from Airbnb, Booking.com, or any iCal calendar. Set up rooms, inventory items, and par levels.
2
Set Par Levels
Define minimum stock levels and reorder points for every item. Customise alert thresholds and notification channels per property.
3
Get Automated Alerts
Receive alerts via email, Telegram, or browser push when stock runs low. Generate reorder lists and track supplier deliveries.
Pricing
Simple, transparent pricing
Start free. Pay per property. Add features as you grow.
Most Popular
HostStock Pro
from £9.99
/property/mo
Degressive pricing — more properties, less per property
Annual billing: 2 months free
Unlimited inventory items
Real-time stock tracking
Smart reorder alerts
QR code scanning
Multi-property dashboard
Team member accounts (4 roles)
Booking calendar sync (iCal)
Email, Telegram & browser push
Cleaning checklists & GPS clock-in
Excel & data exports
Full audit logging
GDPR-compliant data handling
Optional add-ons:
AI-Powered Reports£4.99/property/mo
Supplier Portal£3.99/property/mo
Advanced Reports£2.99/property/mo
No credit card required. Cancel anytime.
Frequently Asked Questions
Blog
View all postsLatest from our blog
Tips, insights, and best practices for rental inventory management.
Tips
How to Reduce Supply Costs by 30% Across Multiple Properties
Smart bulk ordering, supplier negotiations, and par level optimisation strategies used by top-performing hosts.
January 10, 2026
Insights
Why Manual Inventory Tracking Is Costing You Money
The hidden costs of spreadsheets and guesswork — and how automation pays for itself within the first month.
January 5, 2026
Start managing your inventory smarter
Take control of your rental supplies with automated tracking, smart alerts, and real-time visibility across every property. Start your free trial today.
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